Secretarial Studies (PART-TIME)
1485 hours over 3 years!
Program objectives
This program of study prepares a candidate to be a secretary. As part of their daily tasks, secretaries independently assume the administrative tasks necessary to support managers and professionals. Their responsibilities vary according to the type and size of the company they work for. They are resource persons in their work environment and act as liaisons between different services in their company.
Secretarial tasks consist of entering texts and data into a computer, editing documents and designing presentations, spreadsheets, visual design of documents, with or without directions. Furthermore, secretaries can edit, put together documents that are entered by another person and translate texts. They correct texts, do layouts, collate and distribute documents. Secretaries must also assure the quality of documents produced by proofreading for spelling, syntax and grammar.
In addition to producing quality documents, secretaries also perform the following tasks: provide customer service; follow up on business correspondence; organise meetings and events, large and small; perform document management by opening, filing and keeping files up to date by traditional means as well as digital; provide technical support on occasion for using equipment and integrating new employees; keep agendas up to date and making and confirming appointments; contribute to the office supplies; perform accounting tasks such as bookkeeping, bank deposits as well as follow up on supplier and client accounts and updating the information diffused on Internet sites and social media.
Admission conditions
To be eligible for admission to this program, candidates must meet one of the following requirements:
Persons holding a Secondary School Diploma or its recognized equivalent, for example, an Attestation of Equivalence of Secondary V studies, or a postsecondary diploma such as the Diploma of College Studies or a Bachelor’s degree
OR
Persons who are at least 16 years of age on September 30 of the school year in which their training is to begin and have earned the Secondary IV credits in language of instruction, second language and mathematics in the programs of study established by the Minister, or have been granted recognition for equivalent learning
OR
Persons who are at least 18 years of age upon entry into the program and have the following functional prerequisites: the successful completion of the General Development Test (see the following table), or recognition of equivalent learning
OR
Persons who have obtained Secondary III credits in language of instruction, second language and mathematics in programs established by the Minister are required to pursue general education courses, concurrently with their vocational training, in order to obtain the Secondary IV credits they lack in language of instruction, second language and mathematics in programs established by the Minister.
Targeted professions (Link to Emploi Québec’s IMT En ligne)
Administrative assistants (1241)
Administrative officers (1221)
Data entry clerks (1422)
Executive assistants (1222)
Personnel clerks (1415)
Functional prerequisites
A person who has reached the age of 18 can be admitted to a program of study leading to a Diploma of vocational studies (DVS) based on functional prerequisites. These prerequisites, in place for those aged at least 18 years at the start date declared for the vocational training program, are: successful completion of the general development test (GDT) and obtaining and passing the tests relative to the specific prerequisites in the language of instruction and mathematics, if applicable.
This table indicates the new course codes for common core basic education (CCBE) and diversified basic education (DBE) required for the specific prerequisites in the language of instruction and mathematics for the targeted program of study. In the cases where the new course codes for the CCBE and the DBE are in progressive implementation, the old codes are indicated in parenthesis and are still valid. The equivalent course codes in basic education in the youth sector are also indicated in the table. When a DVS does not require any specific prerequisites in the language of instruction or in mathematics, a (-) will be displayed in the appropriate field. Please note that the functional prerequisites do not apply to the attestation of vocational specialty (AVS) programs.
Specific prerequisites
Language of instruction
Second language
Mathematics
Adults
Youth
Adults
Youth
Adults
Youth
3101-1 et 3102-2 (3070-3)
632-306
2102-3 (2091-6)
: 634-206 ou 635-206
–
–
Program content
Code
Statement of competency
Hours
Credits
960-501
Determine their suitability for the occupation and the training process
15
1
960-515
Proofread the spelling and grammar of English texts
75
5
960-526
Perform word processing tasks
90
6
960-534
Ensure the quality of written English
60
4
960-544
Provide customer service
60
4
960-554
Perform document management
60
4
960-562
Produce spreadsheets
30
2
960-572
Design presentations
30
2
960-584
Write business texts in English
60
4
960-596
Carry out accounting operations
90
6
960-605
Produce business correspondence
75
5
960-613
Create databases
45
3
960-623
Handle cash
45
3
960-635
Translate texts
75
5
960-644
Produce tables and charts
60
4
960-656
Prepare the visual design of documents
90
6
960-666
Write and format business texts in French
90
6
960-672
Update information published on digital media
30
2
960-683
Interact in French in a business setting
45
3
960-695
Follow up on business correspondence
75
5
960-704
Carry out activities related to the organization of meetings and events
60
4
960-714
Produce reports
60
4
960-722
Provide technical support
30
2
960-733
Coordinate multiple tasks
45
3
960-746
Enter the workforce
90
6
1485
99
1485 hours over 3 years!
Program objectives
This program of study prepares a candidate to be a secretary. As part of their daily tasks, secretaries independently assume the administrative tasks necessary to support managers and professionals. Their responsibilities vary according to the type and size of the company they work for. They are resource persons in their work environment and act as liaisons between different services in their company.
Secretarial tasks consist of entering texts and data into a computer, editing documents and designing presentations, spreadsheets, visual design of documents, with or without directions. Furthermore, secretaries can edit, put together documents that are entered by another person and translate texts. They correct texts, do layouts, collate and distribute documents. Secretaries must also assure the quality of documents produced by proofreading for spelling, syntax and grammar.
In addition to producing quality documents, secretaries also perform the following tasks: provide customer service; follow up on business correspondence; organise meetings and events, large and small; perform document management by opening, filing and keeping files up to date by traditional means as well as digital; provide technical support on occasion for using equipment and integrating new employees; keep agendas up to date and making and confirming appointments; contribute to the office supplies; perform accounting tasks such as bookkeeping, bank deposits as well as follow up on supplier and client accounts and updating the information diffused on Internet sites and social media.
Admission conditions
To be eligible for admission to this program, candidates must meet one of the following requirements:
Persons holding a Secondary School Diploma or its recognized equivalent, for example, an Attestation of Equivalence of Secondary V studies, or a postsecondary diploma such as the Diploma of College Studies or a Bachelor’s degree
OR
Persons who are at least 16 years of age on September 30 of the school year in which their training is to begin and have earned the Secondary IV credits in language of instruction, second language and mathematics in the programs of study established by the Minister, or have been granted recognition for equivalent learning
OR
Persons who are at least 18 years of age upon entry into the program and have the following functional prerequisites: the successful completion of the General Development Test (see the following table), or recognition of equivalent learning
OR
Persons who have obtained Secondary III credits in language of instruction, second language and mathematics in programs established by the Minister are required to pursue general education courses, concurrently with their vocational training, in order to obtain the Secondary IV credits they lack in language of instruction, second language and mathematics in programs established by the Minister.
Targeted professions (Link to Emploi Québec’s IMT En ligne)
Administrative assistants (1241)
Administrative officers (1221)
Data entry clerks (1422)
Executive assistants (1222)
Personnel clerks (1415)
Functional prerequisites
A person who has reached the age of 18 can be admitted to a program of study leading to a Diploma of vocational studies (DVS) based on functional prerequisites. These prerequisites, in place for those aged at least 18 years at the start date declared for the vocational training program, are: successful completion of the general development test (GDT) and obtaining and passing the tests relative to the specific prerequisites in the language of instruction and mathematics, if applicable.
This table indicates the new course codes for common core basic education (CCBE) and diversified basic education (DBE) required for the specific prerequisites in the language of instruction and mathematics for the targeted program of study. In the cases where the new course codes for the CCBE and the DBE are in progressive implementation, the old codes are indicated in parenthesis and are still valid. The equivalent course codes in basic education in the youth sector are also indicated in the table. When a DVS does not require any specific prerequisites in the language of instruction or in mathematics, a (-) will be displayed in the appropriate field. Please note that the functional prerequisites do not apply to the attestation of vocational specialty (AVS) programs.
Language of instruction | Second language | Mathematics | |||
---|---|---|---|---|---|
Adults | Youth | Adults | Youth | Adults | Youth |
3101-1 et 3102-2 (3070-3) | 632-306 | 2102-3 (2091-6) | : 634-206 ou 635-206 | – | – |
Program content
Code | Statement of competency | Hours | Credits |
---|---|---|---|
960-501 | Determine their suitability for the occupation and the training process | 15 | 1 |
960-515 | Proofread the spelling and grammar of English texts | 75 | 5 |
960-526 | Perform word processing tasks | 90 | 6 |
960-534 | Ensure the quality of written English | 60 | 4 |
960-544 | Provide customer service | 60 | 4 |
960-554 | Perform document management | 60 | 4 |
960-562 | Produce spreadsheets | 30 | 2 |
960-572 | Design presentations | 30 | 2 |
960-584 | Write business texts in English | 60 | 4 |
960-596 | Carry out accounting operations | 90 | 6 |
960-605 | Produce business correspondence | 75 | 5 |
960-613 | Create databases | 45 | 3 |
960-623 | Handle cash | 45 | 3 |
960-635 | Translate texts | 75 | 5 |
960-644 | Produce tables and charts | 60 | 4 |
960-656 | Prepare the visual design of documents | 90 | 6 |
960-666 | Write and format business texts in French | 90 | 6 |
960-672 | Update information published on digital media | 30 | 2 |
960-683 | Interact in French in a business setting | 45 | 3 |
960-695 | Follow up on business correspondence | 75 | 5 |
960-704 | Carry out activities related to the organization of meetings and events | 60 | 4 |
960-714 | Produce reports | 60 | 4 |
960-722 | Provide technical support | 30 | 2 |
960-733 | Coordinate multiple tasks | 45 | 3 |
960-746 | Enter the workforce | 90 | 6 |
1485 | 99 |